The Conference Team - Conference Organisers - Event Managers - Christchurch - New Zealand
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frequenlty Asked Questions

frequenlty Asked Questions

What can The Conference Team do for you?


We become part of your team working together towards the same objectives.  We take care of the detail, dot the i's and cross the t's.  We make it happen!  This leaves you free to make the important decisions.

Our experience, knowledge, contacts and rapport with suppliers can save you thousands. 

Two recent examples:

A client was unfamiliar with a venue contract and was about to pay a large non refundable deposit.  We made a simple suggestion saving our client several thousand dollars.

Another client, prior to contracting us, thought they had a secure booking at a venue only to find they were waitlisted.  Within three hours, we confirmed a very suitable alternative venue.

How much will it cost to employ The Conference Team's services?


We charge a management fee based on total conference management - ie coordination of registrations, budget and all related finances, speaker engagements, audio visual, call for papers / posters, accommodation, social events, entertainment, catering, print production, minutes and agendas, on site management.   Please phone to discuss your requirements with us.

How can I obtain a proposal from The Conference Team?


Provide an outline of your objects and requirements and a full proposal will be prepared at no charge.

What is a PCO?


PCO stands for Professional Conference Organiser.   PCOs are accredited by Meetings Industry Association of Australia.  The Conference Team has obtained this accreditation.

Where can The Conference Team organise a conference?


We've organised events and conferences in: Auckland, Rotorua, Hawke's Bay, Palmerston North, Wellington, Nelson, Christchurch, Ashburton, Dunedin, Queenstown and Invercargill.  We also have experience in organising conferences in the Gold Coast, Hunter Valley, Sydney, Coolum.

What about on site registrations?


Our technology (Summit Events Pro) is relocatable so we can bring your entire event file to the conference and process new registrations on site. 

Will The Conference Team attend the conference to help on site?


We oversee all aspects of the programme throughout the conference or event so you can enjoy the conference as a delegate.

Who will join our Organising Committee?


We'll assign one member of our team to attend meetings and be the Team Leader.  This person is available to assist throughout the planning process and at conference.  They are the main contact for the Committee, sponsors, all suppliers etc. 

We'll also assign a support person as back up to the Team Leader.  This person handles the registrations and accommodation bookings and can look after any business in the Team Leader's absence.

As we use a networked event management system any one of our team can assist delegates who may phone with queries.

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